Despite the COVID-19 pandemic people have continued to participate in governance meetings via the internet. Although this can be an inconvenience for those who would prefer to be in person, it’s an excellent way for government officials to show their ability to respond and their civic engagement.
The main challenge is ensuring that the right technology is in place to allow participation and participation, with voice, video and screen sharing being key components. Many organizations have turned to emailing out large amounts of information that include attachments, or file-sharing solutions that have folders that require to be downloaded, however these lack the ability to support the logical processing of agenda items, recording and distribution of historic information and other information.
Other challenges are that it’s more difficult to engage in informal conversations that are usually associated with meetings in person. However, it is an essential way to are able to connect and build trust with one another, and enabling this by introducing the meeting early and incorporating an intentional time for informal interactions, or even using chat features in your virtual meeting platform for smaller groups, can assist in creating relationships that can lead to an effective and efficient governance.
Governance meetings are also beneficial for adjusting roles and responsibilities when new team members join and their roles https://diamondblogging.com/best-practices-in-governance-online-meetings/ change or new work demands attention. This helps to avoid such discussions hijacking other meetings, and enables the team to be as effective and efficient as they can be.
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